Junior Project Support Officer

Tasks:

• arranging meetings and producing meeting minutes
• Set up and maintain project files and support the daily work of the LO with those files
• Collect actuals data and forecasts
• Update plans
• Administer or assist the quality review process
• Administer or assist Project Board meetings
• Assist with the compilation of reports
• Contribute expertise in specialist tools and techniques
• Maintain the following records: Quality Register, Configuration Item Records, any other registers/logs delegated by the Project Manager
• Administer the configuration management procedure

Tasks in more details:

• Maintain and produce EPMO templates
• Update content in the EPMO intranet
• Provide first-line functional support for PM tools
• Collect actuals data and forecasts
• Assist in producing regular and ad-hoc reporting for the management
• Contribute to the production of training content
• Contribute to develop project tools and techniques
• Provide assistance to the project managers

Education requirements:

• Minimum 3 years of relevant education (bachelor degree or equivalent) after the secondary school

Minimum experience requirements:

• Minimum 2 years of relevant professional experience
• Minimum 1 year experience in IT project support

Needed qualification, knowledge and skills in detail:

• Experience working within a project management office utilising Prince 2 or an equivalent project management methodology is needed
• Prince 2 foundation qualifications or an equivalent industry standard project management methodology
• Good knowledge of project management standards and techniques
• Knowledge/Usage of project management tools
• Good reporting methods
• Strong understanding of project management and support issues including managing risks, issues, quality, and actions logs
• Experience using MS Project, MS Word, MS Excel and MS PowerPoint and the ability to utilise desktop applications
• Experience in taking minutes and actions in meetings, at all levels
• Experience in supporting multiple projects and project managers
• Experience in maintaining a configuration management system acting as configuration librarian
• Experience in creating templates for common project documentation
• Experience in the full end-to-end IT project life cycle

Additional needed qualification, knowledge and skills in more details:

• Experience of working within a project management office utilising Prince 2 or an equivalent project management methodology is needed;
• Prince 2 foundation qualifications or an equivalent industry standard project management methodology;
• Good knowledge of project management standards and techniques;
• Knowledge/Usage of project management tools;
• Experience of using MS Project, MS Word, MS Excel and MS PowerPoint and the ability to utilise web based PPM solutions (i.e Planview).

Security clearance will be performed:

• EU confidential level