Workplace Service Coordinator

We're Celonis, the global leading Process Mining software company and one of the world's fastest-growing SaaS firms(e)We believe that every company can unlock its full execution capacity - and for that, we need you to join us as a Workplace Services Coordinator.

The Team:

Reporting to the Workplace Service Manager, as Workplace Service Coordinator based in Paris, you will work closely with various internal stakeholders and collaborate with our global workplace team. 

The Role:

As Workplace Service Coordinator you will work closely with the Workplace Service Manager and oversee our facilities in the Paris office to provide an excellent level of service to our Celonauts, being capable of delivering results on time with the highest quality. 

The work you’ll do:

• Supporting WPS manager with employee food and beverage snack program.
• Supporting WPS manager for any kind of catering and meeting & event services in the office.
• Show continuous presence and ownership for all people & customer-facing areas and event spaces.
• Developing creative ideas - according to the respective need
• The maintenance of our standard operating procedures at your location.
• Work closely with several teams as IT and People, this includes the participation and support on the coordination of new hire activities to deliver a high-quality experience from the first day on or taking care of providing a smooth transition to leavers.
• Facility cleanliness, a show-ready office appearance, and functionality, including conference rooms and common areas such as lobbies and kitchens.
• Ensure supervision of the execution of services or deliveries by third-party suppliers in the office, being the point of contact for employees support.

The qualifications you need:

• 2+ years of operations and office management experience, preferably in a fast-paced tech environment, hotel, or professional services environment with a focus on facility management.
• Administrative skills, computer knowledge, and basic financial understanding.
• Strong time management, organizes workload, and sets priorities.
• Successful communication with other team members and stakeholders, a high level of service orientation.
• Fluency in English and France.
• Understanding of continuous improvement methodologies.
• Self-starter, creative, enthusiastic, committed, and determined.
• Able to autonomously develop and implement solutions, to find cost savings, or to develop creative ideas - according to the respective need.
• Reliable, accurate, and detail-oriented with a proactive and professional Can-Do attitude and neat appearance at all times.
• Charismatic team player with the ability to coordinate themselves

What Celonis can offer you:

• The unique opportunity to work within a new category of technology, Execution Management
• Investment in your personal growth and skill development (clear career paths, internal mobility opportunities, mentorships, yearly development stipend)
• Great compensation and benefits packages (stock options, 401(K) matching, generous time off, parental leave, and more)
• Work from home support (mindfulness tools such as Headspace, monthly remote working stipend, flexible working hours, virtual events and workshops)
• A global and growing team of Celonauts from diverse backgrounds to learn from and work with
• An open-minded culture with innovative, autonomous teams
• Employee resource communities to help you feel connected, valued and seen (Women@Celonis, Parents@Celonis, Pride@Celonis, Resilience@Celonis, and more)
• A clear set of company values that guide everything we do: Live for Customer Value, The Best Team Wins, We Own It, and Earth Is Our Future

About Us

Celonis believes that every company can unlock its full execution capacity(e)Powered by its market-leading process mining core, the Celonis Execution Management System provides a set of applications, and developer studio and platform capabilities for business executives and users to eliminate billions in corporate inefficiencies(e)Celonis has thousands of global customers and is headquartered in Munich, Germany and New York City, USA with 15 offices worldwide.

Celonis is an equal opportunity employer(e)We celebrate diversity and are committed to creating an inclusive environment for all employees(e)Different makes us better.