Moment factory recrute un(e)
Team coordinator - Talent&Culture et Finance&Administration
CDI • Montréal
Cette offre est lié au département Administration
Mots clés:
Finance
ABOUT US
We come from many different places, but what unites us is our passion(e)At Moment Factory, each new project is a blank page awaiting the creativity and talent of our whole team, no matter the individual responsibilities, roles, or fields(e)Our desire to innovate, to take risks, and to learn from our mistakes and from each other is what allows us to create collective projects that go above and beyond(e)Today, thanks to a team of 350 creative minds, we have been able to create immersive multimedia environments for artists, museums, airports, brands, theme parks and events, as well as our signature shows(e)No matter the canvas – be it film, lighting, multimedia architecture, sound design, special effects, or interactive projects – the thirst for experimentation and innovation is at the core of our DNA(e)Our Montreal, Paris, New York, and Singapour studios are always on the hunt for curious and inspired people(e)Find your niche on our team of passionate employees!
YOUR MISSION
As a team coordinator, your main mandate will be to provide administrative support to the Senior Directors of two teams, Talent & Culture and Finance & Administration, in the performance of their duties. Proactive and motivated, you must be able to effectively anticipate the needs of the teams you support and ensure the link with the various stakeholders. You are organized, rigorous and professional, and you are able to work in a flexible environment? Are you comfortable with multitasking and can manage deadlines well? Do you want to contribute positively to the internal activities of the teams you work with?
YOUR TEAM
TALENT & CULTURE
You will join a team of friendly HR professionals who do not take themselves too seriously and for whom empathy and listening are predominant values(e)We support our internal teams in the professional and personal development of each of their members, while helping to maintain a warm and inclusive work environment and a stimulating employee experience(e)We influence strategic decision-making by being at the forefront of the needs and issues experienced by all employees.
FINANCE & ADMINISTRATION
Behind the scenes of the projects, the administrative services ensure that each project will be on the front burner(e)Present at various stages of a project's life, they support and accompany the creative and production teams(e)Throughout the year, the finance team accompanies each team in the management of their projects, ensuring the follow-up of deadlines and other performance indicators(e)The team keeps pace with the diversity of projects, the variety of production cycles and the wide range of our clients(e)You will join a team of dedicated professionals with an outstanding team spirit and collaboration.
TASKS AND RESPONSIBILITIES
Support the Senior Directors of Talent & Culture and Finance & Administration
- Be a conduit of information between the team and the Director;
- Organize, coordinate and manage the agenda of the Directors;
- Assist the directors in the development of internal presentations (keynote, Google slides), prepare, write and correct various documents;
- Organize, coordinate, prepare weekly meetings, take notes and do the required follow-ups;
- Administer expense accounts in a timely manner;
- Support the Directors in the development of external relations and the follow-up of relevant contacts;
- Ensure the maintenance, management and archiving of files and documents;
- Organize, coordinate and manage the Directors' business trips;
- All other related tasks.
Coordination in support of the Talent & Culture and Finance teams
- Ensure weekly follow-up of time sheets, overtime and vacation schedule of department employees;
- Organize lunches, dinners and other activities for the supported teams;
- Organize special projects, meetings and other events;
- Provide support and follow-up with other administrative departments;
- Contribute to the integration of new resources within the teams.
DOES YOUR BACKGROUND INCLUDE...
- Minimum 2 years of relevant experience in an assistant or coordinator position in the cultural, entertainment, multimedia production or other related field;
- Passionate self-starter or with specialized training in administration, management, design, multimedia, post-production;
- Advanced knowledge of French and English, both oral and written;
- Advanced knowledge of MS Office, IWork (Keynote)(e)
YOUR QUALITIES
- Strong organizational skills;
- Strong sense of responsibility, priorities and reliability in handling confidential data;
- Autonomous and resourceful;
- Comfortable with performing clerical/administrative duties;
- Detail oriented;
- Accurate and timely completion of assigned tasks;
- Flexibility and availability;
- Positive and professional attitude.
At Moment Factory, we work hard because we believe in the potential of bringing people together to experience emotions, create connections and memories(e)To create these memorable moments, we encourage the collaborative work of multidisciplinary talents, all united by the same passion(e)It is the meeting of all this diverse knowledge that creates sparks(e)That's why we're looking for inspired and inspiring people who are curious to learn, share and reinvent themselves.
If you think you're a good fit for this position, we invite you to apply now(e)We are not able to follow up with every candidate, so only those selected will be contacted(e)Thank you for considering a career at Moment Factory(e)We look forward to meeting you!