Cette offre est lié au département Facilities
Mots clés:
Office Manager
About BlaBlaCar
BlaBlaCar is the world’s leading carpooling platform, created with one dream in mind: leveraging technology to fill the millions of empty seats on the road(e)We offer long- and short-distance carpooling as well as a bus marketplace, with the mission to become the go-to marketplace for shared road mobility.
Today, our community counts over 100 million travelers in 22 countries, creating a smarter, friendlier and carbon-saving transport network(e)Every year, our community saves 1.6 million tons of CO2e by sharing the road, equivalent to the CO2 emissions generated by Paris traffic in a year(e)But it doesn’t stop here – our team of 250+ engineers is developing innovative algorithms to further unlock the potential of shared travel and multiply its impact.
We’re looking for people to join our journey – people who care, who are driven by impact and innovation, and who want to thrive in a fast-paced entrepreneurial environment(e)We offer a flexible workplace where we count on each other to take initiative(e)So join the ride – we can’t wait to see where it takes you.
Your Mission
We’re looking for an experienced Office Manager to join our BlaBlaCar team in Paris.
You will contribute to manage our office space in a central Paris location, whilst providing support for our daily administrative tasks.
You will join a dynamic team within an ever-scaling company that now boasts more than 700 employees across 10 countries worldwide.
What you will directly contribute to ensure the smooth running of the office, always driven by our values, and respect of the environment, sustainability and eco-friendly approach.
Your responsibilities
- Supervising the welcome desk and the hostess
- Managing the relation with many suppliers (La Poste, DHL, Cleaning company, Coffee, Plants..)
- Managing all of the office organization, including admin tasks
- Managing budget : Requisition & Reception of the facilities team
- Providing administrative and organizational support for the facilities team: taking care of payments, invoicing, expenses reports, etc.
- Ordering office supplies, general supply for the kitchen and some furniture
- Contacting the suppliers, negotiating rates with them along with checking inventory
- Organizing the Facilitites' Google Drive
- Helping in various projects (implementation of new processes, layout of the workspace, improvement opportunities …)
- Following up with the Healthy and safety training (First Aiders & Fire Wardens, fire extinguisher maintenance)
- Working together with the People & Engagement team with onboarding & offboarding (welcome kit, badge, ..)
- Keeping in touch with several teams to support them with the logistic of different events inside and outside the office
- Managing inventories and classification of our different storage
- Archiving and filing official documents
- Keeping team members happy and make sure they have everything they need
Your qualifications
- Minimum 5 years of relevant work experience
- Fluent written and spoken French & English is a must
- Ability to create and maintain a friendly, welcoming and warm atmosphere in the office
- Ability to communicate via different tools (Slack, Gmail, JIRA, …)
- You’re a true multi-tasker and know how to deal with variety tasks including unexpected tasks
- Excellent team-work attitude and ability to execute and deliver on projects in a timely manner
- Problem solving skills and analytical skills
- Accounting knowledge and experience
- Attention to details, organized and thorough with a desire for continuous improvements
- Experienced use of G Suite and Microsoft Office (especially Excel, Word, PowerPoint), Slack, Mailchimp, Canva
- Self-confident, uses good judgment and able to make sound decisions
- You have excellent communication skills and enjoy sharing and learning from others
- You are organized, results-driven, and are able to prioritize in a changing environment
If you don’t meet 100% of the qualifications outlined above, tell us why you’d still be a great fit for this role in your application!
What we have to offer
- ? An international environment: 45 nationalities across 6 countries: Brazil, France, Poland, Russia, Spain, and Ukraine.
- ⚖️ A flexible workplace: with our hybrid remote setup and family-friendly policies, we are masters of our own schedules and work-life balance, no questions asked.
- ? A culture of sharing: 360 onboarding weeks, weekly team-all BlaBlaTalks to learn about what other teams are up to, Q&A sessions with our leadership, shared company KPIs, ‘Fail, Learn, Succeed’ moments where we destigmatize and share moments of failure with others.
- ? Innovation: Coding Nights to pitch ideas outside our roadmap and make dev’ dreams come true, weekly Product & Tech Demos and blogs to share engineering stories, access to top conferences across Europe.
- ? Impact: building a product that has a real impact on society and the environment, and sharing an office culture that prioritizes low-waste and eco-friendly practices.
- ? People-first: wind down from work at our weekly breakfasts and afterworks, or show off your talent at our annual BlaBlaShow.
- ? Shared company principles that guide us in our everyday decision-making and bring us closer to our goal(e)Find out more about our BlaBlaPrinciples.
Your future benefits
- ? Tailor-made remote policy: up to 3 days per week
- ? A fair and competitive salary package
- ?Employee Stock Ownership plan
- ?Holidays: 10 days off in addition to the legal 25 days
- ? Relocation package and visa sponsorship to welcome you wherever you are currently based
- ? Parental policy
- ? Trainings and career development programs
- ?Free carpooling & ? bus-rides wherever whenever
Interested in joining the ride? Here’s what your hiring journey will look like
- a 45-min video-call with one of our Talent Acquisition Specialists Hien Hoang to get to know you, understand your career expectations and answer your questions
- a 60-min video-call with our Office Manager Flora Futi & Facility Manager Majid El Hathate
- a 30-min video-call with our IT Manager Sankara Wickremasinghe
- a 30-min video-call with our Engagement & Event Officer Juliette Lacroix
- a fully remote exercise to evaluate your technical skills
- a 60-min video-call with our Real Estate & Facility Director Muriel Havas to discuss about your exercise
- a 30-min video-call with our CFO Nicolas Chandou
Our hiring process lasts on average 20-25 days and offers usually come within 48 hours.
BlaBlaCar is an equal opportunity employer(e)We celebrate diversity and are committed to creating an inclusive environment for all employees.