In a world where trades are happening faster than ever to answer our needs, where sustainability is not just an option anymore, clarity and trust in the information we trade with are a must.
So, say hello to Kpler! We exist to facilitate sustainable and efficient trade to meet the changing needs of our world(e)To do so we've built a Data-as-a-Service solution that does exactly that across the lifecycle of a trade.
Our solution aggregates data from hundreds of sources including radar and satellite imagery as well as logistics, governmental, shipping databases and more(e)Intelligently connecting the dots across fragmented information landscapes, we bring to our clients a unique, real-time understanding of the trades happening all over the world, by giving them access to live information about the movement of cargos, the availability of vessels as well as the commodity storage.
To support this endeavor we have teams in more than 7 countries and 8 key locations (Brussels, Paris, London, Vienna, Dubai, Singapore, Houston and New York)(e)With individuals of various backgrounds, diverse skills, and international experiences, being global & inclusive is in our DNA!
What you’ll do
The Finance team is looking for a Billing analyst to oversee all Billing activities at Kpler(e)As part of this role, you will be reporting to the Senior Account Receivable Manager & partnering with our Sales Operations, Sales and other finance teams across all Kpler entities.
Key responsibilities:
The Billing function is split in several Key areas described below and currently support 7 ledgers/entities(e)These areas all work in conjunction with each other, for a successful process.
Pre-billing tasks:
Complete vendor forms and all relevant annex documentation, provide tax documentation when required, set up vendor profiles in Client platforms (Ariba, Coupa,…) when required,...
Daily Billing tasks:
Monitor incoming sales order, process and record invoices & credit notes for all Kpler entities according to predefined parameters of invoicing;
Load invoices on customer platforms when required and send invoices to clients;
Follow up errors on sales orders that either need to be amended before invoicing or are blocked in our CRM tool (Sales force) with the internal sales operations team;
Daily load of Generated invoices in the collection follow up file. Work closely with Collections and sales Ops team members to communicate issues with invoicing and payments and aid in resolution if needed (dispute management)
Monthly Billing tasks:
Finalise all Solved Sales Orders
Advise the GL and FP&A teams when billing is finalised for the current month
Monthly closing: journal entry posting as per requested by GL team
Support AR manager on monthly invoicing results versus forecast reporting
Support AR manager on Monthly disputed invoices report
Ad hoc Billing tasks:
Escalate accounts through proper channels to provide visibility to issues, potential risks and other problems that could potentially impact Billing activity
Audit: Preparation of all AR documentation and support the GL team
Support/cover other AR team team members in case of absence
Support ongoing projects
This role can be based in either the UK, Belgium or France
You could be a good fit if...
• Fluent in English
• Experience in Accounts Receivable is a plus
• Experience with accounting software (Netsuite), Salesforce as a CRM is a plus
• Experience with MS Excel/Gsheet is a must
• Ability to aggregate, manipulate, and automate data
Our values
• Be humble - We always place the interests of the collective before your own.
• Respect and care for others - We make every person feel comfortable in their own beliefs, decisions, and perspectives.
• Take responsibility - We take ownership of our actions.
• Act with integrity -We are honest and transparent in all your dealings.
• Be bold - We push the boundaries in order to improve and grow.
You’ll get to work in a truly global environment, with more than 30 nationalities speaking more than 15 languages.
Our People Pledge
Don’t meet every single requirement? Research shows that women and people of color are less likely than others to apply if they feel like they don’t match 100% of the job requirements(e)Don’t let the confidence gap stand in your way, we’d love to hear from you! We understand that experience comes in many different forms and are dedicated to adding new perspectives to the team.
Kpler is committed to providing a fair, inclusive and diverse work-environment(e)We believe that different perspectives lead to better ideas, and better ideas allow us to better understand the needs and interests of our diverse, global community(e)We welcome people of different backgrounds, experiences, abilities and perspectives and are an equal opportunity employer.